Administrative Assistant

Triad Engineering, Inc. has an immediate need for a full-time Administrative Assistant in our Sterling, VA office.

The Administrative Assistant directly supports key management with administrative tasks as assigned, and represents Triad in initial contact with callers and visitors.

The Preferred Candidate Will:

• Represent Triad in a friendly and professional manner
• Use independent judgement to prioritize and organize a diversified workload
• Possess excellent computer skills including Microsoft Word, Excel, Outlook, PowerPoint and Publisher
• Possess strong organizational and communication skills

DUTIES

• Receive and relay incoming calls to appropriate personnel 
• Record and relay messages 
• Receive and direct visitors, clients, and vendors to proper individual 
• Screen telephone and on premise sales calls to prevent unnecessary interruption
• Provide callers with information such as addresses, fax and phone numbers, company website, and related information
• Sort and distribute mail 
• Coordinate pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Maintain inventory of office supplies
• Maintain vendor records for facilities and equipment maintenance
• Act as main point-of-contact for leased equipment and services
• Perform general clerical duties such as data entry, word processing, typing, filing, photocopying, scanning and faxing 
• Proofread, edit and revise reports, memos and other correspondence as directed
• Proficiently reconcile petty cash, credit card, and E-Z Pass accounts
• Assist Practice Leaders with project setup, invoicing, time card and expense report management
• Assist field personnel with office tasks
• Maintain cleanliness and organization of common areas

QUALIFICATIONS

Education

• High school diploma or equivalent required
• Associates or Bachelor's degree preferred

Experience

• Five (5) years related experience

Additional requirements

• Must possess a valid driver's license and the ability to safely operate a motor vehicle, or have reliable transportation to / from the workplace
• Must have the ability to read, write, and perform basic math Must be comfortable working with computers and general office equipment (i.e. copier/scanner/printer, fax, label maker, binding equipment)
• Must possess basic to intermediate computer skills including familiarity with Microsoft Office programs (Word, Excel, Outlook, PowerPoint, Publisher)
• Must be comfortable communicating with the public

This position routinely operates in an office environment, using standard office equipment such as computers, phones, photocopiers and fax machines.  Position involves extensive sitting.  Some filing is required, which necessitates the ability to lift files, open filing cabinets, stoop, kneel or bend, and/or climb / stand / balance on a stool as necessary.  Employee is regularly required to talk or hear and is frequently required to stand and walk, use hands to finger, handle or feel, and reach with hands and arms. Vision abilities required include close vision, distance vision, depth perception and ability to adjust focus.  Must have the ability to frequently push, pull, lift and/or carry up to 10 pounds; occasionally up to 25 pounds.  Reasonable accommodations will be made for persons with disabilities, as defined by the ADA. 

Triad Engineering is a multi-disciplinary consulting firm that provides geotechnical and civil engineering, landscape architecture, environmental services, land surveying, construction testing and monitoring services to a wide range of clients. We are an employee-owned firm with nearly 200 employees throughout West Virginia, Virginia, Maryland, Pennsylvania and Ohio and offer an extensive benefits package.

Triad Engineering Inc. is a Drug-Free Workplace. As a condition of employment, candidates are required to take and pass a pre-employment drug screening.

Triad Engineering, Inc. is proud to be an Equal Opportunity Employer

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